DATA PROTECTION - MEMBERS

THE HONORABLE SOCIETY OF KING’S INNS

1. Overview

This section of the Data Protection Statement covers those persons that are entered upon a register of members of King’s Inns (hereinafter the “Members”), which is maintained by the King’s Inns Council, and who fall into the following categories:

• benchers (including honorary benchers) who have been appointed in accordance with the King’s Inns rules;

• practising barristers who are members of the Law Library;

• practising barristers who are not members of the Law Library;

• Circuit Court and District Court judges who have been admitted to the degree of Barrister–at–Law; and

• qualified barristers (who do not come within any of the first four categories);

Students attending the Barrister at Law who have paid tuition fees, are deemed to be student members of the King’s Inns.

2. How Do We Collect Personal Data?

We will only ever source Personal Data relating to Members in a way that would be generally expected. The primary source of Member Personal Data is directly from the Member. We may also receive Personal Data about Members indirectly, including from third parties and public sources.

3. Categories Of Member Personal Data

The table below sets out the general categories of Personal Data that we collect in relation to Members. We have provided information about the Personal Data types that may be included in each Personal Data Category. We will always seek to minimise the Personal Data we process and the relevant Personal Data types will only be collected where required for the purpose.

Personal Data Category Description
Contact Data may include a person’s email address, phone number, postal address, other communication details (e.g. Skype)
Identification Data may include a person’s name, date of birth, driver’s license and passport information
Criminal Data Includes information relating to criminal convictions and offences
Health Data includes information you provide us, including information about any disability or illness
Member Administration Data Includes information about any complaint or grievance made by or against you. The Personal Data collected depends on the nature of the complaint. If a complaint is made against you we will obtain your Personal Data from the complainant and, in instances where we investigate the complaint, other persons who have relevant information pertaining to the complaint.
Communications Data may include Personal Data included in communications with us over email, phone or letter.

4. Our Processing Activities

We can only process your Personal Data if we have a lawful basis for doing so. The table below sets out the purpose for which we collect your Personal Data, our lawful basis for doing so, and the Personal Data that we collect.

In limited circumstance we may need to use your Personal Data for purposes other than those stated when we collected the Personal Data. Should this happen we will notify you of this new purpose.

Purpose/Activity Type of Personal Data Lawful Basis
Roll of Barristers • Management of admission to roll of qualified barristers • Maintenance of roll • Contact Data • Identity Data • Criminal Conviction Data • Year of Call • Legal Obligation • Contract
Referring complaints to the Legal Services Regulatory Authority Member Administration Data Legal Obligation under section 51 of the Legal Services Regulations Act 2015

5. Retention Of Member Personal Data

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or reporting requirements. This means that the period of time for which we store your Personal Data may depend on the type of data we hold. To determine the appropriate retention period for Personal Data, we consider the amount, nature and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

The table below outlines our retention periods:

Purpose of Processing Retention Period
Roll of Barristers Permanent
Referring complaints to the Legal Services Authority Permanent

1. Overview

This section of the Data Protection Statement covers those persons that are entered upon a register of members of King’s Inns (hereinafter the “Members”), which is maintained by the King’s Inns Council, and who fall into the following categories:

• benchers (including honorary benchers) who have been appointed in accordance with the King’s Inns rules;

• practising barristers who are members of the Law Library;

• practising barristers who are not members of the Law Library;

• Circuit Court and District Court judges who have been admitted to the degree of Barrister–at–Law; and

• qualified barristers (who do not come within any of the first four categories);

Students attending the Barrister at Law who have paid tuition fees, are deemed to be student members of the King’s Inns.

2. How Do We Collect Personal Data?

We will only ever source Personal Data relating to Members in a way that would be generally expected. The primary source of Member Personal Data is directly from the Member. We may also receive Personal Data about Members indirectly, including from third parties and public sources.

3. Categories Of Member Personal Data

The table below sets out the general categories of Personal Data that we collect in relation to Members. We have provided information about the Personal Data types that may be included in each Personal Data Category. We will always seek to minimise the Personal Data we process and the relevant Personal Data types will only be collected where required for the purpose.

Personal Data Category Description
Contact Data may include a person’s email address, phone number, postal address, other communication details (e.g. Skype)
Identification Data may include a person’s name, date of birth, driver’s license and passport information
Criminal Data Includes information relating to criminal convictions and offences
Health Data includes information you provide us, including information about any disability or illness
Member Administration Data Includes information about any complaint or grievance made by or against you. The Personal Data collected depends on the nature of the complaint. If a complaint is made against you we will obtain your Personal Data from the complainant and, in instances where we investigate the complaint, other persons who have relevant information pertaining to the complaint.
Communications Data may include Personal Data included in communications with us over email, phone or letter.

4. Our Processing Activities

We can only process your Personal Data if we have a lawful basis for doing so. The table below sets out the purpose for which we collect your Personal Data, our lawful basis for doing so, and the Personal Data that we collect.

In limited circumstance we may need to use your Personal Data for purposes other than those stated when we collected the Personal Data. Should this happen we will notify you of this new purpose.

Purpose/Activity Type of Personal Data Lawful Basis
Roll of Barristers • Management of admission to roll of qualified barristers • Maintenance of roll • Contact Data • Identity Data • Criminal Conviction Data • Year of Call • Legal Obligation • Contract
Referring complaints to the Legal Services Regulatory Authority Member Administration Data Legal Obligation under section 51 of the Legal Services Regulations Act 2015

5. Retention Of Member Personal Data

We will only retain your Personal Data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal or reporting requirements. This means that the period of time for which we store your Personal Data may depend on the type of data we hold. To determine the appropriate retention period for Personal Data, we consider the amount, nature and sensitivity of the Personal Data, the potential risk of harm from unauthorised use or disclosure of your Personal Data, the purposes for which we process your Personal Data and whether we can achieve those purposes through other means, and the applicable legal requirements.

The table below outlines our retention periods:

Purpose of Processing Retention Period
Roll of Barristers Permanent
Referring complaints to the Legal Services Authority Permanent