The EA manages the operational and administrative functions of the CEO Office, acts as the first point of contact for internal and external stakeholders, and support the implementation of organisational priorities and strategic initiatives. The role demands initiative, professionalism, confidentiality, and the ability to represent the CEO and King’s Inns with integrity.
Key Responsibilities
Executive and Secretarial Support
Manage the day-to day administration of the CEO Office and act as the primary point of contact for internal and external stakeholders.
Drive key projects, monitor deadlines and ensure timely follow‑up on actions and deliverables.
Draft, proofread, edit, and format correspondence, reports, presentations and briefing materials.
Support the preparation and production of the Annual Report.
Manage all incoming and outgoing CEO correspondence and communications ensuring confidentiality and compliance with GDPR and King’s Inns policies.
Provide proactive diary management and schedule internal and external meetings.
Organise travel and accommodation for the CEO and staff as required.
Support the CEO with project management activities, exam appeals processes, and the preparation of student information materials.
Liaise with Head of Business Operations regarding Health & Safety training and H&S committee support.
Provide cover for the Front of House / Reception team when required.
Represent the CEO at various internal and external meetings as appropriate
Respond promptly and professionally to customer, member, and stakeholder queries (written and verbal).
Governance Support
Coordinate governance requirements including scheduling meetings, preparing agendas, drafting minutes, and circulating papers.
Ensure the CEO receives timely briefing notes and documentation ahead of meetings.
Support compliance requirements relating to Lobbying, the Charities Regulator, and the Legal Services Regulatory Authority.
Maintain and archive governance records for Benchers, Council, committees, and staff.
Assist in updating governance-related policies and procedures.
Events & Project Co-Ordination
Plan and manage approximately 50 dining events annually, liaising with suppliers and managing bookings and high-profile guest enquiries.
Support the organisation and delivery of member and student events including conferring ceremonies and graduation events
Human Resources Administration
Oversee the full-cycle recruitment cycle from interview to onboarding and exit process.
Maintain staff records, including training records, and organise staff training activities.
Provide support to managers during probationary review meetings and employee relations matters.
Communications
Assist with the publication of newsletters, reports and internal / external communications including on the internal King’s Inns intranet.
Finance
Raise PO’s and process invoices in line with operational and budget procedures for CEO approval
Other Duties
Undertake additional tasks and responsibilities as required to support the effective operation of the CEO Office and the wider organisation.
Requirements, Skills, and Attributes
At least five years’ experience in a senior executive support role.
Strong organisational, planning, and problem-solving skills.
Excellent written and verbal communication abilities.
High levels of discretion, professionalism, and attention to detail.
Confidence working independently and collaboratively.
Experience managing events and working with diverse stakeholders.
Advanced MS Office skills.
Eligibility to work in Ireland.
Desirable
Recognised secretarial/office administration qualification.
Experience working in an educational environment.
Previous experience in a corporate governance environment.
How To Apply
Read the job specification here >
Submit a cover letter setting out how you meet the requirements of the role along with your CV to Karen McGregor, Gilligan Black Recruitment Agency, karen.mcgregor@gilliganblack.ie
King’s Inns is an Equal Opportunities Employer.