The Senior Administrator will provide high-level administrative and operational support to the Head of Business Operations. This role is critical in ensuring the smooth functioning of business operations, particularly in areas such as Facilities Management, ICT systems, data management, and compliance. The postholder will assist in implementing operational processes, managing information systems, and supporting projects that enhance efficiency across the organisation.
Key Responsibilities
Support the Head of Business Operations in managing day-to-day administrative requirements.
Coordinate and maintain records for Facilities and ICT systems, ensuring compliance with Health & Safety and Data Protection Regulations.
Assist in the implementation and monitoring of digital transformation initiatives, including database management and reporting.
Maintain and update operational policies and procedures.
Manage data storage, sharing, and retention in line with GDPR and organisational standards.
Prepare reports, briefing notes, and documentation for meetings and projects.
Liaise with internal teams and external service providers to ensure smooth delivery of operational services.
Provide administrative support for compliance requirements
Assist with scheduling, diary management, and organising meetings for the Head of Business Operations.
Be flexible and available to take on additional tasks as required.
Requirements, Skills, and Attributes
Minimum 3 years’ experience in a senior administrative role.
Strong proficiency in MS Office Suite, particularly Excel and database management.
Excellent organisational and planning skills with attention to detail.
Ability to manage multiple priorities and work independently.
Strong communication skills, both written and verbal.
High level of confidentiality and discretion.
Experience in ICT systems administration and data management.
Familiarity with compliance and governance processes.
Eligibility to work in Ireland.
Desirable
Experience in facilities coordination and digital transformation projects.
Recognised qualification in office administration or ICT.
Experience working in an educational or professional services environment
How To Apply
Read the job specification here >
Submit a cover letter setting out how you meet the requirements of the role along with your CV to Karen McGregor, Gilligan Black Recruitment Agency, karen.mcgregor@gilliganblack.ie
King’s Inns is an Equal Opportunities Employer.